DE

Tips, Dates & Deadlines

The most important dates and deadlines as well as helpful tips for exhibitors.

Order dates and deadlines

DateServicesContact

as of May 2024

Start of the online exhibitor application for Main and Co-Exhibitors

Exhibition Management

date follows

Start of registration for Joint Stand Exhibitors

Note: Organizers will be informed separately.

Exhibition Management

date follows

Start of space allocation

Exhibition Management

date follows

Distribution of stand proposal via e-mail

Exhibition Management

date follows

Distribution of admission invoice

Prerequisite: Acceptance of stand proposal received

Exhibition Management

date follows

Distribution of Exhibitor Shop login data

Prerequisite: Acceptance of stand proposal received

Exhibition Management

date follows

Application deadline for Co-Exhibitors/additionally represented company

Exhibition Management

date follows

Editorial deadline for exhibitors to be included in the printed Visitor Guide

Media Services Partner

date follows

Deadline for technical orders via the Exhibitor Shop

Deadline for submitting stand-design plans

Technical Exhibitor Service

date follows

Deadline for Exhibition logo as ad insert

Media Services Partner

date follows

Order deadline for online vouchers for one-day tickets

Exhibition Management

dates follow

Set-up

Technical Exhibitor Service

June 24-27, 2025

World of QUANTUM 2025
Opening hours

Exhibitor Service Office in front of Hall B2

dates follow

Dismantling

Technical Exhibitor Service

date follows

Distribution of final invoice

Exhibition Management

Step by step to your trade-fair stand

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing.

1. Placement process—find your perfect exhibition space

  • After the start of allocation of stands, you will receive a stand proposal by e-mail to the correspondence contact named in the application.
  • Check this proposal carefully, especially with regard to location, stand type and size.
  • If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.
  • If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand building. You have the following alternatives to build your stand:

  • using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • commissioning a stand builder, e.g. meplan
  • booking a World of QUANTUM combination package, which includes all necessary basic services

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

  • The stand or advertising height is over 3m (stand plan).
  • The Stand is two-storey
  • The stand size is over 100sqm (stand plan).
  • If there are covered stand areas (stand plan).
  • A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Please observe the information on stand design and special exhibits.

Stand building—Advice & Contact

Technical Exhibition Service TAS2
E-mail: tas2@messe-muenchen.de

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop from end of January, provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

If you have any questions, please contact the Exhibitor Shop hotline:
Tel.: +49 89 949-11518

E-mail: exhibitor@world-of-photonics.com

4. Your entry in the World of QUANTUM Exhibitor Directory and Visitor Guide

The official Media Services Partner for LASER World of PHOTONICS and World of QUANTUM is:

jl.medien GmbH
Inselkammerstraße 11
82008 Unterhaching
Deutschland
info@world-of-photonics-media.com

You have the option of booking additional paid services such as including your logo in the visitor guide. These services can be booked via the exhibitor shop and will be available to you from the end of January 2025.

Attention!

We would like to point out that exhibitors are frequently contacted by outside companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

5. Set-up and dismantling—Useful tipps

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your stand proposal, you will receive your admission invoice from mid-January 2025.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition group must be informed by e-mail to Laser.Projektteam@messe-muenchen.de as early as possible and a corresponding form must be requested, completed and returned.
  • Co-exhibitors may not specify a different invoice recipient.

Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

7. Early-bird discount for LASER World of QUANTUM 2025

Take the opportunity and secure the early bird rate for next year during the trade fair. From 14 February, 2024, you can register online for LASER World of QUANTUM 2025 and benefit from particularly favorable participation conditions. Don't wait any longer and secure your place at the trade fair!

Optional services and offers

Co-exhibitor registration—Sharing your exhibition space at the fair

We would like to point out that the co-exhibitor application must be received by us by (Date coming soon) at the latest. Further information on how to register co-exhibitors can be found here.

Further advertising options—Advertising space and customer vouchers

If you wish, you can order online vouchers for customers and invite them to the fair. Invoices can be orderd via the Exhibitor Shop and will be put on the exhibitor's final invoice. Only used vouchers will be charged.

Additionally, you can also present yourself to visitors outside your stand by booking advertising space on the exhibition grounds. An overview of the available advertising spaces and advertising media such as promotion teams or wind masters on the way to the main entrance can be found in the advertising space brochure.

Finally, you may use the World of QUANTUM logos in your advertising materials (print or online) in order to draw attention to your trade-fair stand. Various file formats are available for downloading in our media database.